Time-off and Payroll

Payroll Software for Small Business

Hours of Service of an employee is an important component in the computation of pay stubs. Time-off from Hours of Service would thus affect computation of pay stubs. In addition to the approved holidays like national/state holidays, weekend work-off-s etc., and the approved on-duty time-off-s which are directly related to business, each business has to cater to approved time-off-s and business-specific time-off-s.

Time-off Set-Up

  • The approved time-off-s include those for sick, bereavement, vacation and jury duty.
  • The business-specific time-off-s is offered as an incentive for work done. The business-specific time-off-s can be calculated based on a defined rate for hours of work done. Or, it can be estimated and fixed based on the hours of work done for an entire tax year/for an year from the date of joining of the employee.
  • The generic and business-specific time-off policies are defined in terms of earned/fixed hours through a time-off wizard; subsequently employees are added for each time-off policy so that the existing balances are computable on any day.
  • Adding new time-off policy and new employees for a time-off policy with a possibility to see the update under each time-off policy is again part of the wizard.
  • A dropped time-off policy is automatically archived for reference.

Processing Time-off

  • In the specified interval of business-days for request, an employee requests for generic/business-specific time-off-s through a template. The template is made available in the dashboard of the employee's account in the employees' portal.
  • The requests of all such employees are displayed in the Time-off dashboard for the employer.
  • The requests are tabulated against each employee in terms of the time-off policy type with which the request is made, the date of request, the hours requested, the balance available.
  • Under normal work conditions, the approval/dismissal is made through a template based on the hours requested and the balance available for an employee.
  • Under special circumstances, an employee can be allowed negative balances -- balances which are to be debited from the future credits of earned/fixed time-off of the employee -- with a predefined maximum value. Negative balances beyond the predefined maximum value would be deducted from the gross pay in the next payroll of the employee.

Time-off Processed Notification in Employees' Portal

The approval/dismissal of time-off is notified to an employee's account in the employees’ portal. The balance available for an employee for the generic/business-specific time-off policies is displayed through a menu in the dashboard of the employee in the employees’ portal.

Time-off requests through template and approval/dismissal through notifications in the employees' portal has not only made time-off management flexible. It has brought about qualitative change in HR too through possibility of negative balances and carried over balance.